Site Administrator | Edgeworthstown | Full-Time
My Client, a leading player in the food manufacturing sector is seeking a highly organised and detail-oriented Site Administrator to join their busy Operations team. This is an excellent opportunity for an ambitious individual to develop their career in a dynamic, fast-paced environment where compliance, training, and operational excellence are critical to success.
This is a full-time, permanent role offering excellent career progression opportunities, a supportive team culture, and the chance to gain valuable experience in compliance and administration within a regulated environment.
Key Responsibilities
- Coordinate and monitor training compliance across all departments, ensuring mandatory training (e.g. Food Safety, Forklift, Manual Handling) is completed and recorded.
- Liaise with training providers and internal managers to schedule training sessions.
- Maintain accurate training records across systems including Training Manager, LMS/eLearning, and Training Matrix.
- Conduct quarterly audits to ensure all employees are registered, compliant, and audit-ready.
- Prepare documentation for internal and external audits, ensuring timely and professional responses to requests.
- Process payments related to training costs, tracking against the annual budget.
- Update HR noticeboards and site communications with training updates, events, and company announcements.
- Manage and archive training records (hard and soft copy) in an organised and secure manner.
- Provide reception cover — welcoming visitors, handling calls, and managing site security protocols.
- Support cross-functional teams (HR, Health & Safety, Quality, Engineering, Production) with training and compliance needs.
- Carry out general site administration and ad-hoc support as required.
Requirements
- Minimum of 2 years’ experience in training coordination, administration, or compliance (ideally within manufacturing or a regulated environment).
- Strong IT proficiency, with advanced Microsoft Office skills and experience using Learning Management Systems (LMS).
- Excellent organisational and time management skills with high attention to detail.
- Strong written and verbal communication skills, with the ability to liaise confidently with colleagues, providers, and auditors.
- Proven ability to handle sensitive data confidentially and in line with GDPR requirements.
- Knowledge of Quality, Health & Safety, and audit processes is advantageous.
- “Train the Trainer” qualification is desirable but not essential.
- Ability to work independently, take initiative, and manage competing priorities effectively.
Salary & Benefits
- Competitive salary (commensurate with experience)
- Pension scheme
- Career development and training opportunities (with potential progression into HR or Health & Safety)
- Supportive and collaborative working environment
- Onsite facilities and employee engagement initiatives
For a confidential discussion and more information on the role, please contact Sarra Hadi
sarra.hadi@collinsmcnicholas.ie
090-6478104