Administrator - 12 month Contract - Donegal - Onsite
This position will support both the site Quality Director and the Division Quality Director.
Responsibilities:
- Responsible for providing administrative and secretarial services to the organisation.
- Includes producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to enquiries, and operating office equipment.
- Individual contributor that works under limited supervision.
- Applies subject matter knowledge.
- Requires capacity to understand specific needs or requirements to apply skills/knowledge.
- Ensures administrative support to Senior Management (often Executives and Board Members), as well as the establishment of internal and external contacts with the Administration.
- Ensures the processing and organization of the information in order to optimize performance.
- Collaborates with other secretaries to streamline administrative processes and maximizes efficiency levels according to the strategy, policies and objectives set by the organization.
Requirements:
- Level 8 Degree or equilivant combination of education and work experience
- 2+ years experience in a similar role
- English Fluency
- Someone who can juggle multiple priorities, maintain calendars, track deadlines, and ensure nothing slips through the cracks.
- Must work on own initiative.
- Clear, professional communication — both written and verbal
- Comfortable with scheduling tools, Microsoft 365, preparing documents, coordinating virtual meetings.
- Friendly, approachable, and able to build positive relationships across teams to get things done efficiently.
- Will be privy to sensitive information. Discretion is paramount.
For a confidential discussion and more information on the role, please contact Deirdre Moran.
deirdre.moran@collinsmcnicholas.ie
091-706710
