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Executive Administrator

  • Sector: Office Support
  • Contact Email: deirdre.moran@collinsmcnicholas.ie
  • Job Ref: 22531

Executive Administrative Assistant - Galway - 12 Month Fixed Term Contract

As an Administrative Assistant, you will be providing daily support to Senior Leaders in the Organisation. 

Responsibilities

  • Performs general administrative duties including but not limited to; coordinating meetings/appointments, coordinating visits/events, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail/emails, taking notes, and updating systems.

  • Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.

  • Answers complex functional questions that may require additional research and follow-up.

  • Viewed as key functional resource.

  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation for upcoming projects; identifies future needs to complete projects.

  • Makes decisions using independent judgment under only general guidelines.

  • Translates thoughts into documents (PowerPoint presentations, excel, etc.). Ensures documents are logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.

  • Confidentially manages work, ensuring information is shared with internal and external individuals in an appropriate manner.

  • Deals effectively with competing priorities and multiple stakeholders.

Requirements

  • Qualification in Business, Office administration or similar (Min level 6 NFQ 120 credits)

  • 3yrs+ experience in a similar role with a focus on executive-level assistance

  • Strong MS office skills (Outlook, PowerPoint, Excel, Word, Teams)

  • Proficient in tools and technology that enable effective Hybrid and Virtual meetings

  • Strong communication and presentation skills


For a confidential discussion and more information on the role, please contact Deirdre Moran.

deirdre.moran@collinsmcnicholas.ie

(091) 706710