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Receptionist / Administrator

  • Division: Office Support
  • Contact Email: noeleen.stewart@collinsmcnicholas.ie
  • Job Ref: 24559

Receptionist / Administrator required for Galway city based company.  Strong front office and administration support background.


Reception Responsibilities:

  • Greet visitors and direct them appropriately.
  • Answer and direct phone calls in a polite and professional manner.
  • Manage the visitor logbook and issue visitor badges.
  • Maintain a clean and organized reception area.
  • Handle incoming and outgoing mail and deliveries.

Administrative Support:

  • Provide general administrative and clerical support to the team.
  • Schedule meetings and appointments, and maintain calendars.
  • Assist with document preparation, filing, photocopying, and scanning.
  • Order and maintain office supplies and inventory.
  • Maintain internal databases and records.
  • Matching Supplier, Delivery dockets with invoices- inputting in a timely basis - 20-30 invoices
  • Liaise with suppliers, maintenance, and service providers.
  • Assist with health and safety documentation and checks.


Requirements:

  • Proven experience in a reception and administration role (2 years minimum preferred).
  • Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.


For a confidential discussion and more information on the role, please contact Noeleen Stewart.

noeleen.stewart@collinsmcnicholas.ie

091-706712