Receptionist / Administrator required for Galway city based company. Strong front office and administration support background.
Reception Responsibilities:
- Greet visitors and direct them appropriately.
- Answer and direct phone calls in a polite and professional manner.
- Manage the visitor logbook and issue visitor badges.
- Maintain a clean and organized reception area.
- Handle incoming and outgoing mail and deliveries.
Administrative Support:
- Provide general administrative and clerical support to the team.
- Schedule meetings and appointments, and maintain calendars.
- Assist with document preparation, filing, photocopying, and scanning.
- Order and maintain office supplies and inventory.
- Maintain internal databases and records.
- Matching Supplier, Delivery dockets with invoices- inputting in a timely basis - 20-30 invoices
- Liaise with suppliers, maintenance, and service providers.
- Assist with health and safety documentation and checks.
Requirements:
- Proven experience in a reception and administration role (2 years minimum preferred).
- Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712