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Office Administrator / Receptionist

  • Division: Office Support
  • Contact Email: sarra.hadi@collinsmcnicholas.ie
  • Job Ref: 24467

Office Administrator / Receptionist (Maternity Cover)

Location: Walkinstown

Reporting To: Area Manager

My client, a well-established food manufacturing organisation known for its commitment to professional excellence, is currently seeking an experienced and highly organised Office Administrator / Receptionist to join their team on a maternity cover contract. This dual-function role combines traditional office administration with front-of-house duties and plays a vital part in ensuring the smooth day-to-day running of the office.

As the first point of contact for customers, employees, and visitors, the successful candidate will represent the organisation in a professional and approachable manner while also providing essential administrative support to internal teams.

Key Responsibilities

Office Administration

  • Assist in managing the weekly sales process, ensuring accurate docket entry and tracking

  • Maintain inventory of office supplies and coordinate replenishments

  • Organise and maintain digital and paper-based filing systems

  • Draft, format, and prepare documents, reports, and correspondence

  • Provide support in finance-related tasks such as invoicing and expense processing

Reception Duties

  • Greet visitors and clients in a warm, professional manner

  • Answer, screen, and direct telephone calls and manage email correspondence

  • Handle incoming and outgoing mail and courier deliveries

General Support

  • Provide ad hoc administrative assistance as required across departments

The Ideal Candidate

  • Proven experience in a similar office-based or administrative role (1–3 years preferred)

  • Excellent communication skills, with a courteous and professional demeanour

  • Strong organisational skills with the ability to multitask and prioritise effectively

  • High attention to detail and accuracy in all tasks

  • Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with standard office equipment

  • Ability to exercise discretion in handling sensitive or confidential information

  • A proactive and adaptable mindset with a “can-do” attitude

  • Strong interpersonal skills, capable of building effective relationships across departments

  • Self-motivated and capable of working both independently and as part of a team

What’s on Offer

  • Competitive remuneration package

  • Pension scheme

  • Life insurance

  • Subsidised canteen facilities

  • A supportive, collaborative work environment

This role offers a fantastic opportunity to gain experience within a dynamic organisation while covering a key support function. Ideal for someone looking to further develop their administrative career in a fast-paced, people-focused environment.

For a confidential discussion and more information on the role of Receptionist in Walkinstown, please contact Sarra Hadi.

sarra.hadi@collinsmcnicholas.ie

090-6478104