Office Administrator / Receptionist (Maternity Cover)
Location: Walkinstown
Reporting To: Area Manager
My client, a well-established food manufacturing organisation known for its commitment to professional excellence, is currently seeking an experienced and highly organised Office Administrator / Receptionist to join their team on a maternity cover contract. This dual-function role combines traditional office administration with front-of-house duties and plays a vital part in ensuring the smooth day-to-day running of the office.
As the first point of contact for customers, employees, and visitors, the successful candidate will represent the organisation in a professional and approachable manner while also providing essential administrative support to internal teams.
Key Responsibilities
Office Administration
Assist in managing the weekly sales process, ensuring accurate docket entry and tracking
Maintain inventory of office supplies and coordinate replenishments
Organise and maintain digital and paper-based filing systems
Draft, format, and prepare documents, reports, and correspondence
Provide support in finance-related tasks such as invoicing and expense processing
Reception Duties
Greet visitors and clients in a warm, professional manner
Answer, screen, and direct telephone calls and manage email correspondence
Handle incoming and outgoing mail and courier deliveries
General Support
Provide ad hoc administrative assistance as required across departments
The Ideal Candidate
Proven experience in a similar office-based or administrative role (1–3 years preferred)
Excellent communication skills, with a courteous and professional demeanour
Strong organisational skills with the ability to multitask and prioritise effectively
High attention to detail and accuracy in all tasks
Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with standard office equipment
Ability to exercise discretion in handling sensitive or confidential information
A proactive and adaptable mindset with a “can-do” attitude
Strong interpersonal skills, capable of building effective relationships across departments
Self-motivated and capable of working both independently and as part of a team
What’s on Offer
Competitive remuneration package
Pension scheme
Life insurance
Subsidised canteen facilities
A supportive, collaborative work environment
This role offers a fantastic opportunity to gain experience within a dynamic organisation while covering a key support function. Ideal for someone looking to further develop their administrative career in a fast-paced, people-focused environment.
For a confidential discussion and more information on the role of Receptionist in Walkinstown, please contact Sarra Hadi.
sarra.hadi@collinsmcnicholas.ie
090-6478104