Receptionist | Administrator required for manufacturing company in Sligo. Permanent.
Responsibilities:
- Reception Management: Greet and direct visitors, ensure they receive required induction, receive and distribute mail, manage incoming calls, and maintain the reception area to create a welcoming environment.
- Administrative Support: Assist SLT with administrative tasks, including scheduling meetings, managing correspondence, and organizing documentation.
- Expense Handling: Manage and process expense reports for SLT, ensuring accuracy and timely submission.
- Canteen Maintenance: Ensure the canteen is kept clean, stocked, and organized at all times.
- Meeting Set Up: Ensure meeting rooms are set up as required, including refreshments.
- Ad Hoc Requests: Support the site with various ad hoc requests, including arranging catering and staff celebrations.
- Key Lockbox Management: Manage keys both physical access and using the software tracking system.
- Visitor Coordination: Facilitate visitor travel arrangements, including booking accommodation, transportation, and ensuring all necessary arrangements are in place.
- Communication: Serve as the primary point of contact for visitor inquiries, providing information and assistance as required.
- EHS: Conduct monthly safety audit of the admin and canteen areas.
- EHS: Support Engineering/EHS with visitor EHS documentation when needed.
- Record Keeping: Maintain accurate records of visitor log, expense reports, and other administrative documentation.
- Regulatory Affairs Administration: Liaise with international Regulatory Affairs colleagues to ensure that required regulatory documents for product registrations are notarised, apostilled and legalised as appropriate. Maintain Regulatory Affairs documentation tracker.
- Compliance: Ensure all activities comply with company SOP’s.
Requirements:
- Qualifications in administration or related fields are advantageous.
- Proven experience in a front desk or administrative role, preferably within a pharma or GMP environment.
- Excellent communication and interpersonal skills, strong organizational abilities, and proficient in MS Office suite.
- Familiarity with expense handling, visitor coordination, and basic catering management.
- Detail-oriented, proactive, and able to multitask effectively in a fast-paced environment. Flexibility to handle ad hoc requests.
- Full clean driving licence.
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712