Executive Assistant required for organisation Oranmore, Co. Galway. Contract situation for 8-12 weeks.
Reporting directly for Chief Executive Officer (CEO).
Must have previous senior administration experience, strong IT skills, impactful written and verbal communication skills at all levels, be able to take accountability and responsibility for delivery of agreed tasks, be comfortable supporting senior teams with confidential data, technically competent and able to use MS office to a high level and to understand and use bespoke systems easily.
Responsibilities:
- Diary Management for the CEO and Senior Leadership Team meetings and events. Using MS Outlook / MS Teams etc.
- Responding to correspondences and drafting documents as agreed with CEO. Using in person communications/ Telephone / MS Team Meetings / MS Word / Outlook for emails.
- Minutes and meeting reports drafting minutes, notes and reports and following up on actions and deadline for the CEO. Using telephone, in person meetings, MS Office - Word, Excel etc.
- Creating PowerPoint presentations for CEO.
- Supporting meetings and events - support CEO in organising events and internal / external engagement meetings.
- File & Records Management - MS Office and MS SharePoint.
- Procurement and Budget tracking using internal systems and following public sector/MI policies on procurement and the tracking of expenditure for CEO - Internal System and MS Excel.
For a confidential discussion and more information on the role of temporary Executive Assistant, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712
