The Job:
Join a global leader in medical technology, headquartered in Dublin, as a Logistics Administrator - Hybrid - 1 day a month in Dublin and the remainder from home. In this pivotal role, you’ll help shape the backbone of the company’s logistics cost management—combining your analytical expertise with hands-on experience across freight forwarding and data systems. This 12-month contract offers a hybrid working model and the chance to collaborate with international teams across a dynamic logistics portfolio.
Key Responsibilities:
- Develop and improve standard operating procedures (SOPs) for rate structure systems across the Global Logistics Portfolio.
- Analyze supplier quotations and manage price components for transportation (Courier, Express Road, Air, Ocean, Rail) and contract logistics services.
- Monitor and administer the duration and renewal of rate agreements with logistics suppliers.
- Manage incoming invoices (PDF, CSV), validate their structure and data alignment, and ensure accurate charge codes and formatting. Re-upload and reconcile as required.
- Investigate invoice mismatches and communicate directly with Logistics Service Providers (LSPs) to resolve issues.
- Ensure timely invoice receipt each month and coordinate follow-ups with providers.
- Record and process market-driven pricing for transportation services using internal ticketing and IT systems.
- Build insightful analytics dashboards to track performance metrics like invoice timeliness and currency fluctuations, in collaboration with management.
- Lead onboarding sessions and training for new service providers, ensuring a smooth integration into existing workflows.
- Carry out ad-hoc quantitative analysis leveraging visual tools, algorithm development, and machine learning where applicable.
Requirements:
- Bachelor’s degree in Logistics, Data Analytics, or a related field preferred, with several years of relevant experience.
- Solid background in freight forwarding and logistics operations, complemented by strong analytical skills.
- Advantageous: education in accounting with a focus on freight costs and logistics finance.
- Deep understanding of rate structures and daily freight operations to inform settlement processes.
- Experienced in managing master data for rate management using logistics cost tools or similar systems.
- Skilled in Excel; familiarity with Power BI, Tableau, or comparable platforms is a plus.
- Fluent in English (spoken and written).
- Prior experience with SAP freight invoice approvals and third-party freight auditing is essential.
For a confidential discussion and more information on this role please contact Sarra Hadi
sarra.hadi@collinsmcnicholas.ie
090-6478104
