Accounts Assistant / Office Administrator required for a company based in Boyle, Co Roscommon. Hours of work 10 am to 5 pm. Reporting to MD.
Responsibilities
Financial Administration:
- Monthly reconciliations, reconcile invoices and identify discrepancies.
- Assist with basic bookkeeping tasks, including accounts payable and receivable.
- Debt Collection.
- Prepare and file VAT returns.
General Administration:
- Manage day-to-day office operations, including answering phones, handling correspondence, and greeting visitors.
- Maintain office supplies inventory by checking stock and placing orders as necessary.
- Organise and schedule meetings and appointments.
- Develop and maintain a filing system.
Customer Support:
- Deal with customer inquiries via phone, email, and in-person, providing timely and accurate information about products and services.
- Process orders, invoices, and delivery notes accurately.
- Coordinate with the sales and logistics teams to ensure customer orders are fulfilled promptly.
Data Management:
- Maintain and update customer and supplier databases.
- Prepare and manage reports, presentations, and correspondence.
Logistics Coordination:
- Coordinate with suppliers and transport companies to ensure timely delivery of material.
- Ensure payment within credit terms and keep accurate records.
- Track and manage inventory levels, placing orders as necessary to maintain stock.
- Compliance and Documentation:
- Ensure all documentation related to deliveries meets regulatory and company standards.
- Maintain records of purchase orders, contracts, and supplier agreements.
Office Support:
- Assist in organising company events and meetings.
- Provide general support to the management team and other departments as needed.
- Understand and comply with H&S, GDPR and Employee Handbook policies and procedures.
Requirements:
- Previous experience in accounts and over all office administration.
- Experience in QuickBooks or similar accountancy package to record company financial transactions.
- Solid understanding of financial principles and accounts payable processes.
- Exceptional attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Proficiency with Microsoft Office.
- Self-motivated, proactive, and adaptable to a fast-paced environment.
- Team player.
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091706712