Accounts Assistant / Office Administrator required for a company based in Boyle, Co Roscommon. Hours of work 10 am to 5 pm. Reporting to MD.
Responsibilities
Financial Administration:
Monthly reconciliations, reconcile invoices and identify discrepancies.
Assist with basic bookkeeping tasks, including accounts payable and receivable.
Debt Collection
Prepare and file VAT returns.
General Administration:
Manage day-to-day office operations, including answering phones, handling correspondence, and greeting visitors.
Maintain office supplies inventory by checking stock and placing orders as necessary.
Organise and schedule meetings and appointments.
Develop and maintain a filing system.
Customer Support:
Deal with customer inquiries via phone, email, and in-person, providing timely and accurate information about products and services.
Process orders, invoices, and delivery notes accurately.
Coordinate with the sales and logistics teams to ensure customer orders are fulfilled promptly.
Data Management:
Maintain and update customer and supplier databases.
Prepare and manage reports, presentations, and correspondence.
Logistics Coordination:
Coordinate with suppliers and transport companies to ensure timely delivery of material.
Ensure payment within credit terms and keep accurate records.
Track and manage inventory levels, placing orders as necessary to maintain stock.
Compliance and Documentation:
Ensure all documentation related to deliveries meets regulatory and company standards.
Maintain records of purchase orders, contracts, and supplier agreements.
Office Support:
Assist in organising company events and meetings.
Provide general support to the management team and other departments as needed
Understand and comply with H&S, GDPR and Employee Handbook policies and procedures
Requirements:
Previous experience in accounts and over all office administration
Experience in QuickBooks or similar accountancy package to record company financial transactions.
Solid understanding of financial principles and accounts payable processes.
Exceptional attention to detail and organizational skills.
Strong communication and interpersonal skills.
Proficiency with Microsoft Office.
Self-motivated, proactive, and adaptable to a fast-paced environment.
Team player
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091706712