Collins McNicholas

Job Purpose: To provide administrative support to the supply chain function in order to ensure all business milestones are met.


Role Responsibilities:

  • Provides administrative support to the supply chain function
  • Liaises with customers regarding forecast information
  • Ensures timely conversion of forecast to actual orders
  • Processes Sales Orders on SAP.
  • Monitors delivery of orders to customers, to ensure timely delivery.
  • Processes MRP for raw materials, components and finished product and converts purchase requisitions to purchase orders, agrees delivery dates with suppliers and tracks delivery.
  • Negotiates with suppliers to ensure best possible price is agreed for all materials in line with the company cost saving initiative.
  • Ensures legal / GMP compliance of product and raw material shipments.
  • Dealing with Customer and Supplier complaints.
  • Assists with vendor management programme.
  • Liaises with subcontract vendors to ensure timely delivery of products.
  • Performs all logistics and delivery requirements related to shipment of raw materials and finished products, where necessary.
  • Data collection and uploading of all master data related to SAP
  • Manages and approves all artwork provided by customer through dealing with design house, suppliers and subcontract vendors.
  • Conducts analysis of operational activities to provide key metrics.
  • Collects and coordinates data needed by the Head of Operations
  • Resolves problems and/or discrepancies which may involve research and data collection.
  • To perform additional team tasks as agreed to support effective running of the Business.

Education and Skills Required:

  • Third level qualification or equivalent work experience.
  • At least 3 years’ experience working in a regulated environment.

Skills Required:

  • Excellent Communication skills, both verbal & written.
  • Excellent Knowledge of Planning / Purchasing in SAP ERP system.
  • Knowledge of Microsoft products including, Excel, Word & Powerpoint.
  • Time management
  • Strong attention to detail is critical
  • Excellent organisational skills
  • Ability to multitask & work under pressure, coping with more than one conflicting task at once.
  • Adaptability – maintain effectiveness in varying environments and with different tasks, responsibilities and people.
  • Working effectively with team and on own initiative.
  • Safety Awareness.

For a confidential discussion and more information on the role, please contact Eloísa Ruiz on 021 4911066 or email

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