Company Secretary

  • Reference: D47258
  • Job Type: Permanent
  • Location: Dublin City Centre, Dublin North, Dublin West
  • Category: Banking & Finance


To work in conjunction with other members of the Corporate Secretarial team. 

To provide a company secretarial service to the funds, management companies and other entities under administration.

Principal Responsibilities

  • Minute Taking at Board Meetings
  • Attend board meetings and take comprehensive notes
  • Prepare an action point list of the matters arising from the board meeting and forward it to relevant in-house person for review within one working day of the board meeting
  • Amend list to incorporate any changes suggested and circulate revised list to all board members and persons allocated an action point
  • Draft minutes and forward them to relevant in-house person for review within eight business days of the board meeting
  • Amend minutes to incorporate any comments received and circulate to the remainder of the board (and any other external attendees)
  • Incorporate any suggested comments received from them
  • Produce extracts of minutes etc when required
  • Prepare and circulate board resolutions (e.g. for Interim and Annual Accounts etc) when required

Secretarial compliance for a varied portfolio of clients to include:

  • Changes to directors/secretary, registered office
  • Change of Name
  • Changes to Authorised Share Capital (increase, creation, conversion)
  • Changes to Issued Share Capital (allotments, share transfers)
  • Preparation and filing of Annual Returns
  • Holding of Annual General Meetings  and Extraordinary General Meetings
  • Notifications to the Financial Regulator and Offshore Authorities
  • Liaising with Sponsoring Brokers
  • Filings with Companies Registration Office and Offshore Authoritie
  • Performance of due diligence on company secretarial records for new funds/companies
  • Maintenance of Company Secretarial Records  Share Transfers     
  • To perform other company secretarial functions from time to time as may be required
  • Deal with queries and requests, on a day to day basis, from clients, auditors and internal staff
  • To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.
  • Update the Company Secretarial database whenever any relevant changes occur which would affect the information being held on the database
  • Ensure retention stock transfer forms and Declarations of Trust for all holders of subscriber shares for each company/fund
  • Arrange for the transfer of a share when requested by client

Skills / Experience

  • Previous minute taking or note taking experience required, together with a working knowledge of the Companies Act, 2014 and the IF Corporate Governance Code
  • Effective organisational skills, with the ability to prioritise tasks
  • Ability to work to deadlines
  • Ability to work on own initiative
  • Strong written communication skills with proven ability in the use of the English language
  • Ability to work as part of a team


For further information on this role, please contact Sarah Boyle on 01-6620088 or email

For more information on our Recruitment and HR Services, and to see a full list of our available jobs across Ireland. please visit our website at

For more information on Collins McNicholas, contact one of our six branches across Ireland in      Dublin,      Cork,      Galway,      Sligo,      Athlone,  Limerick


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Sarah Boyle

Contact Consultant

  • Sarah Boyle
  • Recruitment Consultant
  • (01) 6620088
  • Connect with Sarah
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