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Senior Administrator

  • Sector: Office Support
  • Contact Email: eoghan.dalton@collinsmcnicholas.ie
  • Job Ref: 19838

The Role:

Based in Monaghan Town with a government funded organisation on a 12 month contract, the Senior Administrator will work as part of a team within the Central Operations Unit, the Administrator is responsible for ensuring all administration systems within the Directorate are operating and reporting to the highest possible standard. 


Key Responsibilities:

  • Act as administrator lead for all risk and case management tasks
  • Servicing relevant Project Team Meetings, completing minutes.
  • Administer the organisation and delivery of online and face to face events for grantees.
  • Administration of Changes to Funding and issuance of Addendums/Grant Agreements.
  • Produce formal reports using Pivot tables, Power BI etc., to identify changes and/or trends in data.
  • Monitor and update systems gaps, producing periodic reports for Line Manager, ensuring reports are interrogated and data updated on an on-going basis for consistency and accuracy of data quality.
  • Dealing with day-day queries from organisations and grantees and funders
  • Management of assigned programme mailboxes, issuance of programme communications and reminders to ensure deadlines are met.
  • Assisting with the production of internal and external ‘How to Guides’, business processes and procedures.
  • Maintenance of Data Systems with emphasis on data quality checking to ensure information is inputted accurately.
  • Monitor the timeliness and accuracy of all data returned by beneficiaries/implementing bodies.

Requirements:

  • Several year’s administration experience - or see Qualifications section
  • A structured and organised approach with the ability to prioritise and manage workload under pressurised conditions
  • Demonstrate a flexible and adaptable approach to their work in fast paced demanding environment
  • Strong organisational skills
  •  Capacity to review the work of colleagues
  • Highly Proficient in use of MS packages e.g. Word, Excel, Outlook, Project, PowerPoint; Microsoft Dynamics CRM; SharePoint applications, portals, data management and systems
  • Excellent communication skills and ability to instruct on technical topics.

For a confidential discussion and more information on the role, please contact Eoghan Dalton.

eoghan.dalton@collinsmcnicholas.ie

(090) 6478108