School Secretary

Castletroy, Limerick

Location: Castletroy, Limerick
Position: School Secretary

We are seeking an organised, professional and personable School Secretary to join the team of a well-established primary school in Castletroy, Limerick.

The successful candidate must also demonstrate an openness to developing their Irish language skills and be willing to improve their competency while working in the position, if required.

This is an excellent opportunity for an experienced administrator who enjoys working in a busy, community-focused environment and is keen to develop their career within an educational setting.

Key Responsibilities

• Act as the main point of contact for visitors, parents, pupils, staff and general enquiries.
• Manage incoming telephone calls, emails, newsletters and general school communications.
• Maintain school databases and administrative systems, including Aladdin Connect and POD (Pupil Online Database).
• Provide general administrative, clerical and office management support.
• Assist with the administration of the school enrolment process.
• Manage e-payments, invoices, payments and general financial administration.
• Assist with maintaining accurate financial records.
• Procure school resources and liaise with suppliers and service providers.
• Assist with the organisation and administration of school policies and procedures.
• Maintain accurate and confidential records in line with GDPR requirements.
• Provide day-to-day support to the Principal and wider school team.

Skills & Experience

The successful candidate will ideally have:

• A good standard of Irish, together with a willingness to continue developing their language skills.
• Previous experience in an administrative or school office environment.
• Excellent communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Excellent attention to detail and a high level of accuracy.
• Strong IT skills, including Microsoft Word and Excel.
• The ability and willingness to learn new IT systems and technologies.
• An understanding of GDPR and the importance of maintaining confidentiality.
• The ability to work independently, use initiative and work effectively as part of a team.
• A flexible and adaptable approach to working in a busy environment.
• The ability to build positive relationships with children, parents, staff and external stakeholders.
• The ability to uphold and support the ethos of the school.
• Experience with FSSU templates would be an advantage but is not essential.

What We’re Looking For

We are looking for someone who is professional, approachable, highly organised and proactive, with the ability to manage a varied workload and remain calm and efficient in a busy school office.

You will work closely with the Principal, school staff, Board of Management and Parents' Association and will play an important role in supporting the smooth day-to-day running of the school.

Garda Vetting & Probation

The successful candidate will be required to undergo compulsory Garda Vetting and will be subject to a six-month probationary period.