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Receptionist Dublin City Centre

  • Sector: Office Support
  • Contact: Niamh Cregg
  • Contact Email: niamh.cregg@collinsmcnicholas.ie
  • Job Ref: 17787

Excellent opportunity for an experienced Receptionist to join a multinational pharma company at their offices based in Dublin City Centre. It is a 6 month contract with the view to going permanent. The working hours are Monday to Friday 8.30am to 5pm. Great package on offer, including benefits (health, pension, 25 days annual leave). Corporate reception experience is desirable but not essential.

Responsibilities:

  • Responsible for the provision of professional and efficient reception services providing a welcoming, courteous and polite reception to all visitors at the main point of entry and ensuring that the area is tidy and well presented at all times.
  • To ensure that all incoming telephone calls are answered, screened and processed promptly and in a courteous manner.
  • To ensure all incoming post, faxes and courier packages are processed promptly.
  • Responsible for managing reception area, meeting rooms and meeting room set up 
  • To oversee booking of office/hot desks/car park spaces using booking software.
  • Responsible for organising taxis, couriers and providing general administration support 
  • Main point of contact for liaising with Cleaners 
  • Maintain up-to-date log of company visitor cards and access cards in use
  • Provide cover for administrators during holiday/sick leave
  • Provide assistance at quarterly board meetings
  • Manage catering for meetings and staff kitchen, ordering and ensuring stocks are always in place
  • Maintain stationery room and supply of all branded items and ensure stocks are always in place
  • Accounts – Managing Petty Cash and reconciling Purchasing Card
  • Accounts – Assist in payment of invoices process for Dublin office
  • To make bookings/reservations in respect of travel and accommodation for employees and clients.
  • Other administrative duties

Requirements:

  • 3 - 5 years experience in a similar role
  • Strong computer skills, MS Office and Outlook products
  • Strong verbal and written communication skills
  • Ability to multitask and prioritise
  • Extremely well-organised and professional
  • Flexible and self-starter
  • Work in team environment
  • Excellent customer service orientation
  • Responds positively to changing circumstances and priorities
  • Proven track record in your current role is essential

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For a confidential discussion and more information on the role, please contact Niamh Cregg

niamh.cregg@collinsmcnicholas.ie

0719149732