Collins McNicholas

Receptionist / Administrator

A leading company in Shannon are looking for front desk support for their reception.

This will be a busy role and will involve general administrative and office support to the company.

 Duties:

  • Provide support to queries and operate a polite and efficient switchboard service.
  • Welcome visitors with utmost professionalism and courtesy.
  • Deal with all queries, both internal and external via phone and in person.
  • Use excellent communication and customer service skills to resolve all queries directly and promptly.
  • Will be responsible for upkeeping reception, office and all meeting rooms.
  • Responsible for ordering stationary and maintaining stock.
  • Administrative support for couriers, post and other services.
  • Manage meeting room booking and coordinate all meeting needs, internal and external.
  • Manage conference calls, Webex meetings, skype calls and refreshments for same.  
  • Assist with  PowerPoint presentations for internal and external meetings and binding of same.
  • Provide administrative support to other departments.

 

Requirements:

  • 2-3 years Office Administration / Reception experience
  • Administration/Secretarial course/qualification.
  • Excellent typing and word processing.
  • Switchboard experience, Avaya preferential.
  • Excellent IT skills particularly Word, Excel, and Power point.
  •  Familiar with Microsoft Outlook
  • Excellent communication and interpersonal skills.
  • Excellent written and verbal skills.
  • Professional, confidential and discrete.
  • Organised and hardworking with excellent time management skills.
  • Ability to work on own initiative.
  • Flexible, problem solving and analytical thinking.
  • Ability to work with a team

 

For more information contact Claire Normoyle on 061-512270 or apply for this role for review and discussion. 

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