Administration / Office Support JobsAdministrator

  • 49675
  • Permanent
  • Offaly, Westmeath

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Collins McNicholas

The Role:

Based with a successful and expanding Medical Supplies Distributor in Co. Westmeath, the Administrator will work closely with the Supply Chain and Finance Team. 

Key Responsibilities:

  • Compliance responsibilities for the procurement function ensuring that all records are kept up-to-date and audit presentable.
  • Maintaining supplier records; sending supplier set-up forms and analysing the documents returned for full completion.
  • Implementing checks to current records for audit compliance.
  • Setting up new products and new suppliers when necessary.
  • Following up on supplier purchase orders, and matching orders with invoices
  • Tracking and coordinating with logistics for inbound shipments
  • Maintenance of import/shipping paperwork
  • Liaise with suppliers to correct discrepancies with quantity/quality
  • Tracking orders
  • Perform general administrative tasks to support purchasing function
  • Ensure prompt placing of orders with Suppliers & ensure Project Managers are kept up to date on delivery 
  • Ensure best prices being obtained from suppliers and review regularly 
  • Set up Credit Agreements with suppliers in line with Accounts Payment terms 


  • Min 2 years’ Administration experience in a busy environment.
  • Ability to manage a number of tasks simultaneously.
  • Excellent communication skills and attention to detail.
  • Excellent organisation and time management skills
  • Proficient in MS Office and strong IT Skills
  • The ideal candidate will be confident with a pro-active approach to work and willingness to learn.
  • Strong admin, planning and organisational skills 
  • Highly organised, smart, energetic, enthusiastic person with attention to detail when performing tasks, ability to anticipate and manage problems with a capability to prioritise and escalate where necessary.
  • Ability to communicate with other team members and suppliers, at all times, in an effective, pleasant, courteous and tactful manner.

For a confidential discussion and more information on the role, please contact Eoghan Dalton

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