Our client is seeking a highly organized and detail-oriented Project Administrator to join their dynamic Project Management team based fulltime, on a 3 year FTC in the Limerick office. This role is crucial in ensuring the successful delivery of a diverse portfolio of projects. The ideal candidate will have a strong background in the construction or property development industry and will play a key role in coordinating and managing administrative and financial tasks.
Key Responsibilities:
Project Coordination and Support:
Provide comprehensive administrative support to the Delivery Team in all project phases.
Maintain and organize project documentation on SharePoint, ensuring accurate and up-to-date records.
Manage detailed electronic filing systems, including contact lists, contract logs, and drawing lists.
Maintain and update project trackers, prepare status reports, and keep stakeholders informed of key developments.
Coordinate project kick-off and progress meetings, including scheduling, preparing agendas, documenting minutes, and following up on action items.
Assist with obtaining necessary permits, approvals, and renewals of Lease/Licence Agreements with tenants.
Finance/Commercial Project Support:
Provide financial administration support, including processing contractor/supplier invoices and compiling pay applications.
Liaise with the Finance team to access and report on project accounts payable and receivable using the Sage platform.
Assist in developing and maintaining project cashflows, and manage project-related Purchase Orders and Change Orders.
Manage project bond and insurance application processes.
Stakeholder and Client Management:
Act as the primary administrative contact for project-related enquiries.
Facilitate communication between project stakeholders, ensuring smooth information flow.
Manage the scheduling and logistics of project-related meetings, briefings, and consultations.
Implement and manage site access protocols for service providers and external stakeholders.
Requirements:
Minimum 5 years’ experience in a similar role within the construction or real estate project environment.
Proficient in Microsoft Excel, Word, PowerPoint, Outlook, Teams, SharePoint, with a willingness to embrace new technologies.
Experience with payment processing, including raising and managing purchase orders, change orders, and processing invoices.
Familiarity with Sage Finance Software and Smart Office is preferred.
Knowledge of construction and real estate industry terminology.
Excellent interpersonal and communication skills, with the ability to engage effectively with Senior Management and External Bodies.
Ability to travel on an adhoc basis to different sites across Ireland. (own transport & full driving license is essential)
For a confidential discussion and more information on the role, please contact Jessica Kennedy
jessica.kennedy@collinsmcnicholas.ie
021 2427110