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Collins McNicholas

 

The Role:

  • Demanding, stand-alone support role that requires a ‘can-do’ attitude
  • First point of contact within the office
  • Responsibility for the Reception area, Meeting rooms and Canteen
  • Routine tasks: Answer phones/direct calls, maintain supplies, process post, arrange couriers, etc.
  • Assist Management with travel arrangements, diary management and ad hoc tasks
  • Reinforce all office policies and procedures
  • Maintain shared calendar(s)
  • Coordinate conference calls
  • Liaise with suppliers: Building maintenance, office supplies, equipment, furniture, services, etc.
  • Assist with local IT issues where possible
  • Facilitate Monthly archiving
  • Maintain Monthly logs

Requirements:

  • 2-3 years strong administration/secretarial experience
  • Financial services experience preferable
  • Professional telephone manner and strong organisational skills
  • A self-starter able to work in a fast paced environment and meet agreed deadlines
  • Excellent interpersonal and communication skills (both written and oral)
  • Strong PC skills required; an interest and familiarity with IT would be an advantage
  • Must be proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Excellent problem solving, organisational and time keeping skills
  • Confident in a client facing role
  • Experience handling multiple tasks and deadlines
  • Energetic, committed, self-reliant and resilient
  • Excellent judgment and discretion when handling confidential matters and information
  • Must be adaptable and comfortable with responding to unexpected situations
  • Must be flexible and have the ability to manage shifting priorities
  • Excellent judgment and discretion when handling confidential matters and information
  • Must be adaptable and comfortable with responding to unexpected situations
  • Must be flexible and have the ability to manage shifting priorities

If interested please call Francesca Pasetto on 01 66 200 88 or email francesca.pasetto@collinsmcnicholas.ie

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