We have an exciting opportunity for an experienced HR & Office Administrator to join a well-known not-for-profit organisation based in Cork. This is a full-time role, initially on a 12-month contract with a potential for permanency. The Office Administrator will be responsible for providing efficient administrative support to the HR Manager and Shared Services Department. The role involves collaborating with internal and external stakeholders to support the effective running of the charity and the delivery of key objectives.
Key Responsibilities:
- Manage an active calendar of appointments, meetings, and calls with both internal and external stakeholders.
- Support the HR Manager and Shared Services team with coordination and administrative tasks, including handling logistics for meetings, interviews, drafting agendas, distributing presentation materials, and recording meeting minutes.
- Compile weekly and monthly reports, including the Softworks time and attendance system.
- Keep managers informed of commitments, deadlines, and stakeholder needs, following up as required.
- Handle correspondence, including answering phone calls and directing to the relevant team.
- Oversee document management, prioritise competing demands, track actions, and ensure projects are completed on time.
Requirements:
- Excellent administration skills with an ability to plan and prioritise workload to ensure tasks are delivered within specified timelines.
- Minimum 2 years’ experience in business administration.
- Strong team player with excellent communication skills.
- Customer service skills and the ability to build relationships with key stakeholders.
- Time management, excellent planning and organisational skills.
- Full, clean driving license is essential.
- Subject to full Garda vetting.
For a confidential discussion and more information on the role, please contact Megan O’Doherty
megan.odoherty@collinsmcnicholas.ie
021-4911066
