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HR Coordinator

  • Sector: HR & Training
  • Contact: Ryan Blackett
  • Contact Email:
  • Job Ref: 17850

About the role

We are on the lookout for an HR Coordinator to join our client's team based in Shannon, Co Clare. This role is being offered on a 12 month, fixed-term contract. The purpose of the HR Coordinator is to support the Employee and Business Partnership team with a range of HR activities such as recruitment, reporting, onboarding, and data management. The HR Coordinator will play a key role within the HR team and will provide exceptional customer service to the wider business. The successful candidate will gain hands-on HR experience whilst working in a fast-paced, and high-volume role.

Key Responsibilities

Recruitment & Selection

  • Ensure relevant jobs boards, intranet and external website are up to date
  • Liaising with external recruitment agencies, as required
  • Supporting hiring managers through the recruitment process
  • Coordinating and scheduling of interview panels
  • Management of the centralized recruitment inbox and responding to candidates and hiring managers with accurate and timely information
  • Maintenance of the recruitment tracker
  • Administration of all recruitment correspondence including offer and regretting candidates


  • Draft all employee contracts
  • Coordinate the reference check process including following up with new hires on outstanding information and regular reporting on the status of reference checks
  • Arrange start date and time with relevant managers
  • Issuing onboarding information to new hires and relevant internal stakeholders
  • Responding to all onboarding queries

HR Coordination

o  Administration

  • Prepare all HR correspondence as required – e,g contract amendment letters, confirmation of employment etc.
  • Liaise with relevant people managers regarding probation end dates
  • Updating all employee listing on various reports and systems
  • Maintain updated HR documentation, records, and internal databases for all employees
  • General Administration as required to support HR team deliverables

o  Invoicing:

  • Tracking and processing all HR-related invoices
  • Ensuring all are processed in advance of their due date
  • Liaising with Finance and vendors regarding invoicing queries


o  Reporting/ Data Management:

  • Conducts reporting across HR functions and analyse data.
  • Maintenance of HR dashboards and trackers
  • Preparation of data to share with stakeholders

o  Employee Relations Support:

  • Scheduling all Occupational Health appointments
  • Minute taking at employee relations discussions

Key Requirements

  • Relevant HR/ Business Qualification
  • 2 + years’ experience in a HR role
  • Excellent administration skills
  • Demonstrated experience in a fast-paced varied role
  • Strong written and verbal communication skills
  • Exceptional attention to detail

For a confidential discussion and more information on the role, please contact Ryan Blackett.