Collins McNicholas

Finance Officer

Location: Dublin City Centre

Reporting to: Finance Manager

Contract: Full-time, fixed term (3 months)

 

POSITION SUMMARY:

The post holder will be responsible, along with colleagues in the finance team for the smooth running of a busy finance function for the company and a network of local services located throughout Ireland. Working in a small finance team, they will develop strong working relationships with other National Office functions and the local services to ensure timely and accurate financial management.

 

PRIMARY RESPONSIBILITIES

Accounting functions

  • Maintain, record and reconcile on Accounts IQ Petty Cash and Credit Card Accounts for 13 The company services. Ensure receipts and/or sufficient backup on file for all transactions/reconciliations received from the company services. Liaise with services on top-ups to Petty Cash and Credit Card. Organise and cancel credit cards on request. Maintain credit card register. Liaise with the bank as required.
  • Complete monthly current account bank reconciliation on Accounts IQ as part of month end process and in accordance with month end deadlines.
  • Post transactions and month end journals to the accounting system on a timely basis and in accordance with month end deadlines.
  • Post supplier payments setup new suppliers on banking online
  • Assist the Finance administrator with accounts payable duties as required/needed to meet month-end deadlines e.g. preparation of invoices for approval, reviewing and processing expense claims, filing and scanning of invoices.
  • Monitor and ensure rents and service charges for company services paid as due
  • Maintain Asset Register.
  • Preparation of monthly budget reports for company services and coordinate quarterly meetings to discuss year to date expenditure versus budget.
  • Monthly balance sheet reconciliations and follow up investigations and journals.
  • Manage the payment run and transition to batch payment processing.
  • Verify that transactions comply with financial policies and procedures.
  • Possibility to be involved in project work such as the transition to Flowforma for PO approvals and employee expense claims
  • Provide cover as required for other Finance team members on leave.
  • Any other ad-hoc reporting required

 

Working with other departments & local company services

  • Work with the local company services and department managers on budget management.
  • Provide timely and accurate monthly and ad-hoc financial reports to internal customers in the national office and local company services, with meaningful analysis.
  • Support the wider company team to understand and comply with financial policies and procedures
  • Work closely with colleagues in other departments and in local company projects to ensure timely and accurate financial administration
  • Train, support and present to staff regarding financial policies and procedures
  • Carry out such other duties as may reasonably be requested by the company to assist development

 

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED: Essential Criteria:

  • Passionate about young people, their mental health and achieving change in Irish society
  • A minimum of 3 years working in a finance team with experience in a range of accounts functions: accounts payable/accounts receivable/banking/bank reconciliations/general ledger/ budget vs actual reviews/budgeting and projections.
  • Accounting technician qualification or similar or studying CIMA, ACCA, ACA or equivalent
  • Ability to work on own initiative and as part of a team
  • Be able to prioritise work and an ability to work under pressure to meet tight deadlines
  • A responsible person who can follow procedures and guidelines
  • Strong Microsoft Office skills, particularly Excel.
  • Ability to work in a supportive role to other members of the team.
  • Experience with accounting packages.

 

Desirable Criteria:

  • Experience of Accounts IQ accounting software.
  • Experience of FlowForma or other process management software.

 

If interested, please contact Blaithin O’Shea on 01 66 200 88 or email blaithin.oshea@collinsmcnicholas.ie

 

 

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