Collins McNicholas

Responsibilities:

  • Assign PO numbers, follow-up on outstanding PO’s for approval and update PO register.
  • Setup of new Supplier accounts in line with company policy and procedures.
  • Processing and posting a large volume of invoices for National Office and services in line with company policy.
  • Obtaining invoice approvals and following up on outstanding approvals.
  • Reviewing and processing expense claims in line with company policy.
  • Preparation of weekly payment runs and posting of payments.
  • Follow-up regularly to ensure all processes are efficient and resolve all problem transactions in a timely manner ensuring no invoice is left unprocessed.
  • Maintaining, recording and reconciling two Petty Cash accounts held at National Office.
  • Work with Finance Officers to resolve supplier related bank reconciling items.
  • Review and sign-off on Aged Creditors report on a monthly basis.
  • Maintaining accurate financial records that stand up to audit scrutiny.
  • Posting transactions on the National Office visa account and ensuring adequate backup received.
  • Support colleagues in the national office and in local services located across Ireland including answering queries on financial policies and procedures to ensure timely and accurate financial administration.
  • Carry out such other duties as may reasonably required.

Requirements:

  • Passionate about young people, their mental health and achieving change in Irish society.
  • A minimum of 2 years work experience in processing accounts payable.
  • Accounting technician qualified or studying for accounting technician qualification.
  • Excellent organizational and communication skills.
  • Ability to work to strict deadlines.
  • Ability to work in manual setting, experience dealing with a high volume of paperwork and sorting out queries.
  • Experience with accounting packages/software.
  • Highly numerate, strong analytical skills with excellent attention to detail.
  • Ability to work on own initiative and as part of a team.
  • Be able to prioritise work and an ability to work under pressure.
  • Proficient in the use of Microsoft outlook, excel, word.
  • Ability to work in a supportive role to other members of the team and the wider organisation.

If interested please call Francesca Pasetto on 01 66 200 88 or email francesca.pasetto@collinsmcnicholas.ie

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