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Collins McNicholas

Responsibilities:

  • Provide administrative and secretarial support to CEO and, as required, to other members of the Senior Leadership Team.
  • Manage routine correspondence in a timely manner, prioritise incoming correspondence for attention and draft replies as appropriate.
  • Manage diary for CEO and co-ordinate with executive management team diaries by planning ahead to achieve best and efficient use of time within a high-pressure environment.
  •  Maintain and actively improve office management systems including records management, stationery supplies, petty cash/expenses and flow of information to improve the performance of the CEO office.
  • Organise meetings and conferences as required, book venues, prepare agendas, and collate and distribute all necessary information for meetings ahead of time.
  • Support CEO in managing relationships with and liaising with internal and external stakeholders including Company Management, Board members, government departments and regulatory bodies, trade union representatives and officials etc.
  • Prepare presentations, reports, minutes of meetings, actions log and other documents in relevant format, proactively following up on actions and deadlines.
  • Manage the timely production and circulation of Board and related committee papers in conjunction with the CEO and Company Secretary.
  • Ensure the CEO is proactively supported and enabled to promote the organisation through the planning of leadership and employee engagement initiatives including CEO Connect, Quarterly Business Reviews, roadshows etc.
  • At all times, professionally represent the Company and the office of the CEO through high standards of interpersonal communication and delivery. 
  • Administration of Corporate Governance Process under the guidance of the Company Secretary. 
  • Responsible for company credit card and booking of flights and hotel accommodation for management; processing of foreign travel for the staff. 
  • Manage TOPAZ accounts.

Requirements:

  • High level of computer literacy, proficient in Word, PowerPoint, Excel, Outlook.
  • Organisational Skills.
  • Administrative skills.
  • Ability to prepare correspondence from scratch to a high standard
  • Communication.
  • Execution Oriented.
  • Customer Focus.
  • Personal responsibility – initiative.
  • Developing relationships.
  • Interpersonal Impact.
  • Self-Management.
  • Quality/attention to detail.

If interested please call Francesca Pasetto on 01 66 200 88 or email francesca.pasetto@collinsmcnicholas.ie

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