Executive Assistant to VP of Global Marketing required for Co Galway based company.
The successful candidate will act as a central coordinator, ensuring clear communication, strong execution, and consistent follow-through across the organisation. This role goes beyond administrative support, it requires someone who can manage priorities, and operate with a high level of ownership and discretion.
Key Responsibilities:
Meeting & Execution Management:
- Attend meetings and capture clear, structured minutes
- Define and distribute actions, owners, and deadlines
- Track all actions and proactively follow up to completion
- Support teams by acting as a dedicated meeting coordinator/minute taker
Task Coordination & Delegation: Relay tasks and requests on behalf of the VP across teams
Act as a central coordination point across marketing functions
Calendar & Time Management:
- Manage the VP’s calendar
- Prioritise meetings based on strategic importance
Travel & Logistics:
- Coordinate all travel arrangements (flights, accommodation, itineraries). Note we use a dedicated travel agency for support
Budget Tracking & Operational Support:
- Track budgets across key projects and activities
- Maintain visibility on spend vs plan
- Support with basic financial coordination and reporting
Communications & Updates:
- Draft communications on behalf of the VP (emails, updates, summaries) and send structured updates to teams and stakeholders
- Ensure consistent and clear communication across regions
Other: Ability to travel up to 10% per annum.
Requirements:
- 3–5+ years as an Executive Assistant / Personal Assistant in a multinational environment.
- Strong organizational and communication skills
- High attention to detail and ability to manage multiple priorities
- Excellent systems skills i.e., Microsoft Office Suite.
- Strong Interpersonal skills and ability to work with various personalities and cultures required.
- Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required.
For a confidential discussion and more information on the role of Executive Assistant in Galway, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712
