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Administrator - Oranmore

Administrator – Oranmore, Co Galway – Hybrid


Finance

  • Invoice processing and filing.
  • Ensuring payments, amounts and records are correct.
  • Working with spreadsheets, sales and purchase ledgers and journals.
  • Recording and filing cash transactions.
  • Book-keeping tasks.
  • Processing expense requests for approval.
  • Bank reconciliation.
  • Liaising with third party providers, clients and suppliers.
  • Updating and maintaining procedural documentation.


HR & Facilities

  • Support the HR & Office Manager in the effective running of the office.
  • Responsible for facilities maintenance, including any office renovation/moves. 
  • Acts as main point of contact for day-to-day vendors/service suppliers. 
  • Office liaison for IT queries (email, shared drives, new starter setup etc) & point of contact for IT service supplier
  • Assist with HR database, files maintenance and onboarding and inductions.
  • Provide guidance to employees, as required, on company policies & procedures & EHS (Environmental, Health & Safety) matters.
  • Responsible for in-house/external meeting organisation and co-ordinates logistics for events onsite and offsite as needed.
  • Manages the upkeep of stationery, corporate branding & general office supplies.
  • Other ad hoc responsibilities in line with role as required.

 

Requirements:

  • 2-3 years’ experience in a similar role or environment
  • Certificate or diploma in business administration/finance (desired but not essential)
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Teams)
  • Knowledge of Quickbooks would be an advantage or other financial systems.

 

For a confidential discussion and more information on the role, please contact Noeleen Stewart.

noeleen.stewart@collinsmcnicholas.ie

091 706712