Collins McNicholas

This is a wonderful opportunity for an experienced administrator to join an international organisation and take full responsibility for the administration of its Dublin office

Your main responsibilities:

  • Managing administrative tasks;
  • Coordinating long-term organizational planning;
  • Organizing meetings and managing day to day operations;
  • Ordering stationery, equipment and furniture;
  • Dealing with correspondence, couriers, contracts and queries;
  • Preparing letters and reports;
  • Managing office budget and banks;
  • Liaising with staff and suppliers;
  • Overseeing company’s operating procedures regarding administrative aspects;
  • Implementing and maintaining procedures/office administrative systems;
  • Managing the administrative responsibilities across new offices worldwide;
  • Attending meetings with senior management;
  • Coordinating appointment schedules and calendar, conferences and teleconferences;
  • Managing and organizing data and documentation systems including cloud servers, internal drives and external data storage;
  • Assisting with miscellaneous ad-hoc projects.

You have:

  • University or post grad degree 
  • 4+ years’ experience in office administration
  • Strong analytical and managerial skills
  • Fluent English
  • Pharma industry and/or CRO experience will be considered an advantage

If interested please give Ita Hodder a call on 01 6620088 or email on

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