Administration Office Coordinator – Westmeath

  • Reference: AJ47088
  • Job Type: Permanent
  • Location: Offaly, Westmeath
  • Category: Administration

To be responsible for the provision of effective and confidential reception, administrative and organisational support to the International Headquarters in Athlone. 


• First point of contact for all internal and external queries and requests.

• Screen telephone calls and all correspondence received.

• General Receptionist duties.

• Diary and email management.

• Organisation of internal and external meetings and events related to the Athlone facility.

• Stationary ordering – Stock take and dealing with the deliveries.

• Sorting & delivering post/parcels from couriers.

• First point of contact for maintenance and facilities issues.

• Designated Health and Safety representative for the Athlone facility.

• Co-ordination and booking of accommodation and flights.

• Creation and maintenance of effective filing systems.

• Provide highly confidential administrative support.

• Other admin/project initiatives as required


• 3-5 years administration/office experience

• Strong sense of discretion and confidentiality.

• Effective administration, organisational and prioritisation skills.

• Excellent IT skills with a working knowledge of Word, Excel and PowerPoint.

• Strong attention to detail and excellent communication skills.

• The ability to work effectively under pressure and to strict deadlines.

For a confidential discussion and more information on the role, please send your most recent CV to Denise Callinan email

For more information on our Recruitment and HR Services and to see a full list of our available jobs across Ireland, please visit our website

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Denise Callinan

Contact Consultant

  • Denise Callinan
  • Recruitment Consultant
  • 09064 78104
  • Connect with Denise
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