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Accounts/Project Administrator

  • Sector: Office Support
  • Contact Email: jessica.kennedy@collinsmcnicholas.ie
  • Job Ref: 23371

Our client is seeking a highly organized and detail-oriented Accounts/Project Administrator to join their dynamic Project Management team based fulltime, on a 3 year FTC in their Limerick office. This role is crucial in ensuring the successful delivery of a diverse portfolio of projects. The ideal candidate will have a strong background in the construction or property development industry and will play a key role in coordinating and managing administrative and financial tasks.


Key Responsibilities:

Finance/Commercial Project Support:

  • Provide financial administration support, including processing contractor/supplier invoices and compiling pay applications.
  • Liaise with the Finance team to access and report on project accounts payable and receivable using the Sage platform.
  • Assist in developing and maintaining project cashflows, and manage project-related Purchase Orders and Change Orders.
  • Manage project bond and insurance application processes.

Project Coordination and Support:

  • Provide comprehensive administrative support to the Delivery Team in all project phases.
  • Maintain and organize project documentation on SharePoint, ensuring accurate and up-to-date records.
  • Manage detailed electronic filing systems, including contact lists, contract logs, and drawing lists.
  • Maintain and update project trackers, prepare status reports, and keep stakeholders informed of key developments.
  • Coordinate project kick-off and progress meetings, including scheduling, preparing agendas, documenting minutes, and following up on action items.
  • Assist with obtaining necessary permits, approvals, and renewals of Lease/Licence Agreements with tenants.

Stakeholder and Client Management:

  • Act as the primary administrative contact for project-related enquiries.
  • Facilitate communication between project stakeholders, ensuring smooth information flow.
  • Manage the scheduling and logistics of project-related meetings, briefings, and consultations.
  • Implement and manage site access protocols for service providers and external stakeholders.

Requirements:

  • Minimum 5 years’ experience in a similar role within the construction or real estate project environment is desired.
  • Proficient in Microsoft Excel, Word, PowerPoint, Outlook, Teams, SharePoint, with a willingness to embrace new technologies.
  • Experience with payment processing, including raising and managing purchase orders, change orders, and processing invoices.
  • Familiarity with Sage Finance Software and Smart Office is preferred.
  • Knowledge of construction and real estate industry terminology.
  • Excellent interpersonal and communication skills, with the ability to engage effectively with Senior Management and External Bodies.
  • Ability to travel on an adhoc basis to different sites across Ireland. (own transport & full driving license is essential)

For a confidential discussion and more information on the role, please contact Jessica Kennedy

jessica.kennedy@collinsmcnicholas.ie

021 2427110