Collins McNicholas

Purpose of Role:
Reporting to the Finance Transactional Manager, the successful candidate will work as part of the Finance Team. The primary purpose of the role is to ensure that all customers are billed, receipts matched and that all customer accounts are reconciled on a monthly basis. 

Main Responsibilities:

Transaction Processing
Process sales invoices and post to customer and general ledger
Process customer receipts (cash and EFT) and apply cash in debtors ledger
Receive cheques, lodge to bank and ensure accurate recording in the general and debtors ledger
Manage any unapplied cash in a timely manner
Request cash remittances from customers
Process and issue credit notes (stock and GL), fully recording reason and coding accurately to the debtors and general ledger
Print and dispatch customer statements

Debtor and Bank Reconciliations
Reconcile debtors accounts, matching receipts in a timely manner to ensure ledger is up to date
Reconcile bank accounts on a weekly basis (or more frequently as required)
Close reconciling items in a timely manner
Escalate any material open items to the Team Leader for resolution

Reporting & Control
Prepare monthly AR reports for the business as required e.g. top 10 customers by sales, aged debtors, DSO
Maintain solid audit trail on customer query/debt resolution in event that issues are escalated
Prepare weekly cash report for approval by RCM for submission to group 

Business Support
Liaise closely with credit controller on any exceptions to payment terms and other credit issues
Respond to customer requests /queries in a timely fashion to build customer satisfaction
Develops and maintains productive working relationship with key finance team and sales team

People
Plan work load effectively
fully contribute to all finance team meetings
Drive own development in conjunction with line manager

Processes
Continually strive to simplify and standardise accounts payable processes
Participate in process improvement initiatives.  Strive towards “best-in-class” aligned to company objectives

Projects
Active engagement, as required, as new systems & accounting tools are rolled out  
Support any initiatives e.g. working capital optimisation

 

Background Experience & Skills
 

Experience
2-3 years accounts receivable experience
Experience of, and ability to work to tight deadlines
Experience in working in a service driven, customer focused environment

Competencies
Ability to work in a deadline driven environment
Very detail conscious, accurate and precise
Excellent organisation skills with ability to multi-task and prioritise workload
Good telephone manner.
Level headed with ability to resolve issues
Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done

Computer Skills
Excellent excel skills required

 

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