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Collins McNicholas

Accounts Payable Coordinator role based in Dublin City Center| Public funded body| Long term contract role|Email your CV to nicola.egan@collinsmcnicholas.ie

Role Purpose

Responsible for the day to day financial operations of the Accounts Payable and Travel & Subsistence functions within the Financial Control Unit. As primary importance is ensuring compliance with Prompt Payment guidelines, Travel & Subsistence regulations, Procurement guidelines and all other statutory obligations.

 

Responsibilities:

Accounts Payable 

  • Assist with the management of the day to day operations, within the Accounts Payable functions
  • Authorising of Invoices, Credit Notes, Credit Cards & Direct Debits
  • Import and process all Supplier payments through bank accounts
  • Compliance with 15 Day & 30 Days Prompt Payment Rules
  • Assist with submission of Quarterly Prompt Payment report to Government Department

Travel & Subsistence 

  • Assist with the management of the Travel & Subsistence function
  • Review status reports of Travel & Subsistence claims
  • Support authorisers reviewing claims & dealing with queries raised
  • Import and process all Travel & Subsistence payments
  • Run Travel & Subsistence new/refresher training sessions
  • Monthly Reporting, including variance analysis

 Monitoring & Reporting

  • Financial and Management Reporting as required

Operations Management

  • Manage day to day financial function of the Unit
  • Delivery of all financial functions in a timely manner in line with appropriate policies and regulations
  • Preparation of monthly financial information including account

 People Management 

  • Determine, develop and deliver training as appropriate to new FCU staff
  • Performance Management
  • Ensure that all staff adhere to regulations and procedures
  • Allocate work, develop staff and ensure effective relationships in a team working context

Requirements:

  • 4 YEARS + EXPERIENCE IN A SIMILAR ROLE WITH PEOPLE MANAGEMENT EXPERIENCE
  • Professional recognized accounting qualification or to be part qualified with the majority of exams passed and studying to full qualification is essential

  • Proven strong financial management experience and knowledge
  • Proficient in MS packages e.g. Word, Excel, Outlook coupled with CAD, programme databases, SharePoint portals

For a confidential discussion and more information on the role, please contact Nicola Egan on 090 64 78104 or email nicola.egan@collinsmcnicholas.ie

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