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Collins McNicholas

Purpose of Role:

Reporting to the Team Leader, the successful candidate will work as part of the Healthcare Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms, that supplier accounts are reconciled, employee expenses are coded, receipted and paid on a timely basis and that the bank accounts are reconciled as required. 

Responsibilities

Transaction Processing

  • New supplier/principal set up following approval by the business
  • Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)
  • Scanning all stock & non-stock invoices to the system ensuring complete transparency
  • Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL
  • Approval process for non-stock invoices and code to general ledger (GL)
  • Processing employee expenses through web expenses, ensuring all receipts are received, credit card statements are reconciled and each claim is coded to the correct GL account. Also ensure claims adhere to company policy
  • Process debit notes, fully recording reason and coding accurately to the AP ledger and GL
  • Monitor IC balances and ensure timely settlements. Liaise with financial accountants
  • Monitor cash balances

Supplier and Bank Reconciliations

  • Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date
  • Reconcile bank accounts on a daily basis (or as required)
  • Close reconciling items in a timely manner
  • Escalate any material open items to the Team Leader for resolution

Reporting and Control

  • Prepare monthly AP reports for the business e.g. top 10 suppliers by sales
  • Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at monthly AP meeting

Business Support

  • Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction
  • Develop and maintain productive working relationship with finance , purchasing teams and stakeholders where required
  • Provide specific management information on ad hoc basis
  • Provide required support in VAT reconciliation process & Intrastat & Vies

People

  • Plan work load effectively
  • Fully contribute to transactions processing team meetings
  • Drive own development in conjunction with line manager

Processes

  • Continually strive to simplify and standardise accounts payable processes
  • Participate in process improvement initiatives. Strive towards “best-in-class”

Projects

  • Active engagement, as required, as new systems & accounting tools are rolled out
  • Support group and Healthcare cash initiatives e.g. cash pooling, working capital optimisation

Experience

  • 2-3 years accounts payable experience.
  • Experience of, and ability to work to tight deadlines
  • Experience in working in a service driven, customer focused environment

Competencies

  • Ability to work in a deadline driven environment
  • Excellent organisation skills with ability to prioritise workload
  • Excellent communication skills, both written and oral
  • Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done
  • Proactive, flexible and interested to work in a changing, growing and demanding environment

Background, experience & skills

Computer Skills

  • Excellent excel skills required

For a confidential discussion and more information on the role, please contact Sarah Boyle on 016620088 or email sarah.boyle@collinsmcnicholas.ie.

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