HR & Payroll Co-ordinator- Westmeath | Collins McNicholas

HR & Payroll Co-ordinator- Westmeath

  • Reference: AJ 45190
  • Job Type: Contract
  • Location: Offaly, Westmeath
  • Category: HR & Training

Office/HR Administrator

Reporting directly to the Senior Human Resource Business Partner, you will be responsible for providing employee support, facility/office management and HR administration.



  • Be the primary point of contact for employees queries relating to personnel administration, benefits schemes, internal processes, rules, regulations, policies and safety statements
  • Keep all personnel and recruitment files updated, compliant with European Data Protection legislation
  • Collect and prepare fixed and variable payroll data in an effective and efficient manner
  • Coordinate the processing of payroll with local payroll provider ensuring all legal requirements are adhered to
  • Proactively audit files and process updates to ensure accuracy with payroll, and compliance with tax regulations
  • Assist with the sourcing of candidates, scheduling of interviews and maintenance of the candidate tracking system
  • Conduct phone screening of potential candidates and exit interviews with leavers when necessary
  • Issue local employment contracts and addenda, enroll in local benefits and mandatory schemes, terminate payroll processes at the end of the employment contract with correct holiday calculations and documentation furnished
  • Coordinate office moves and participate in the onboarding process for new personnel and provide HR system training
  • Effectively monitor probationary periods, fixed term contracts and telecommuting agreements for renewals etc.
  • Support all employees around the performance review process, objective setting and yearend processes
  • Prepare and update HR dashboards providing analysis and relevant options to address any outliers
  • Update all necessary data on the corporate HR systems in a timely manner (e.g. Workday), ensuring organisation charts and cost centres are accurate
  • Complete and submit quarterly and annual reporting for government agencies e.g. CSO
  • Ensure all the personnel administration processes are in place, applied and updated when appropriate
  • Secure quotes from healthcare, pension, bike to work and eye care and providers and maintain good relationships
  • Develop office procedures and partner with HR to update and maintain office policies as necessary
  • Coordination across the HRBP team to manage  requests from Learning & Development in support of employee training initiatives and mentor assignments
  • Provide additional administrative support to the HRBP team as needed
  • Maintain building presentation and safety features including first aiders, fire marshals, fire wardens, safety equipment
  • Organise wellness programmes, onsite celebrations and other initiatives, including provisions for appropriate facilities, resources, refreshments and equipment to ensure well run events
  • Receive deliveries (ensuring a visitor log is maintained in accordance with ISO standards) and visitors, assisting with travel arrangements and itinerary planning. Act as first point of contact for building, safety and visitor queries
  • Review invoices for accuracy and match with delivery dockets in preparation for payment


Qualifications/ Requirements:

  • 2+ years’ experience in a role requiring co-ordination, prioritisation and attention to detail 
  • A degree in Human Resources/Accounting/Finance or other relevant qualification is desirable
  • Excellent communication skills and ability to foster strong working relationships with stakeholders and vendors
  • A self-starter who works with a sense of urgency; who takes pride in their work and has high accountability
  • An individual with unquestionable integrity, confidentiality and sound judgement who can work independently
  • Highly proficient with MS Office tools (Workday knowledge advantageous) and office equipment e.g. printers
  • Energetic individual with excellent time management and organisational skills. Must manage multiple priorities and deadlines effectively with attention to detail and follow through

For Further Information on this role, please contact Nicola Egan on 09064 78104 or email

For more information on our Recruitment and HR Services, and to see a full list of our available jobs across Ireland, please visit our website at 

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Nicola Egan

Contact Consultant

  • Nicola Egan
  • Senior Recruitment Consultant
  • 09064 50668
  • Connect with Nicola

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